About this podcast
Looking for expert insights on how to streamline, scale, and optimize your content production? You’re in the right place! Behind the Workflow is your go-to resource for podcast networks, agencies, content creators, and YouTubers who want to refine their workflows, improve efficiency, and keep their production running smoothly.
Hosted by Simona Costantini and Taly Melo, this show dives into everything you need to know—from managing client workflows and scaling production to leveraging the best tools in the industry. Whether you’re a solo podcast manager, a content creator juggling multiple platforms, or running a full-scale agency, you’ll find actionable insights that help you work smarter, not harder.
Each episode breaks down key strategies for burning questions like:
How do podcast networks, agencies, and content creators keep their operations organized and efficient?
What are the best systems for managing multiple shows, clients, and content platforms without stress?
How can I streamline my workflow to save time and increase productivity?
What tools and software should I be using to optimize my podcast and video production?
How do successful agencies, YouTubers, and content managers scale their services while maintaining quality?
This show isn’t about vague advice or unnecessary fluff—it’s all about real-world strategies, expert guidance, and proven techniques to help you simplify your process and focus on what matters. Through each conversations, you’ll gain exclusive behind-the-scenes insights into how top-tier professionals stay ahead in the ever-evolving podcasting and content creation industry.
Tune in every other week as we cover everything from workflow automation, content planning, and video production to industry trends and client management. Plus, get access to insider tips and resources you won’t find anywhere else, so you can stay ahead of the game.
🚀 Brought to you by Northflow—the platform helping creators, podcast managers, and agencies refine their production process.
Subscribe now and take your podcast and content production to the next level!
Episodes
The newest 20 of 26 episodes
- 021: 5 Game-Changing Podcast Tools You Didn’t Know You Needed (Northflow Update) · 20 minWorkflows don’t need to be complicated, they just need to work. In this episode of Behind the Workflow, hosts Simona Costantini and Taly Melo take you behind the build of the…
- 020: The Secret Behind 100+ Podcast Guest Spots – Greg Wasserman of RSS on Workflows That Win · 53 minIn this episode of Behind the Workflow powered by Northflow, hosts Simona Costantini and Taly Melo sit down with Greg Wasserman, Head of Relationships at RSS.com, to uncover what…
- 019: The Systems That Built a 6-Figure Podcast Agency | Mathew Passy on Workflows, Clients & Boundaries · 38 minDiscover how to streamline podcast production, master workflow systems, and scale your podcast agency with expert insights from Mathew Passy of Suite Recording and Conntap. From…
- 018: Podcast Workflows & Marketing That Actually Drive Growth | Andreea Coscai (Eurowaves) · 38 minWhat if your podcast workflows and marketing could actually fuel growth instead of adding to the chaos? In this episode of Behind the Workflow, Simona Costantini and Taly Melo…
- 017: How to Be Seen: Scaling Podcast Visibility & Sales with Tahjma VanBuren · 35 minWhat if your podcast episodes could do more than just sit on Apple and Spotify? In this episode of Behind the Workflow, Simona Costantini and Taly sit down with Tahjma VanBuren…
- 016: The Power of Legacy: Building a Multi-Contract Podcast Brand with Dawn Fobbs · 37 minIs your podcast just a show, or the foundation of something much bigger? In this episode of Behind the Workflow, we sit down with Dawn Fobbs, founder of Mother Daughter Ish, to…
- 015: How to Stand Out in a Noisy Online World: Storytelling, Inclusivity & Smarter Workflows with Laurelyn Ponder · 29 minIs your content getting lost in the scroll—or standing out with a story worth remembering? In this episode of Behind the Workflow, we sit down with Laurelyn Ponder, social media…
- 014: Podcast Movement 2025 Recap: AI, Authenticity & The Future of Podcast Workflows · 37 minAre you keeping up with the biggest shifts in podcasting—or risking being left behind? In this special team episode of Behind the Workflow, all four co-founders of Northflow sit…
- 013: From Format to Flow: How to Build Podcasts That Scale Without Losing Creativity · 37 minAre you building your podcast systems with intention—or patching things together with duct tape? In this episode of Behind the Workflow, Simona Costantini and Taly Melo sit down…
- 012: Scaling with Heart: How Haley Hatcher Built a Podcast Business That Runs Itself · 34 minAre you running your podcast like a business—or a bottleneck? In this episode of Behind the Workflow, Simona Costantini and Taly Melo sit down with podcast agency founder Haley…
- 011: Why Your Podcast Workflow Isn’t Working (And What To Do About It) · 38 minAre you building a podcast workflow that fuels your brand—or one that fuels your burnout? In this episode of Behind the Workflow, Simona Costantini and Taly Melo sit down with…
- 010: Podcast Systems That Actually Work (Even If You're a Team of One) with Dream Harper · 37 minDo your podcast systems feel like a well-oiled machine—or a chaotic game of content whack-a-mole? 🎧😵💫 In this guest episode of Behind the Workflow, Simona Costantini and Taly…
- 009: Batching vs Real-Time Content Creation: Which Workflow Actually Works in 2025? · 24 minAre you batching your content or flying by the seat of your content calendar? 😅 In this episode of Behind the Workflow, Simona Costantini and Taly Melo go deep on one of the…
- 008: Why Your Podcast Workflow Isn’t Ready to Scale (Yet) — Fix These 5 Bottlenecks · 24 minIs your workflow secretly holding your podcast back from growing? 😵💫 You’re not imagining it. In this episode of Behind the Workflow, Simona Costantini and Taly Melo break down…
- 007: Burnout-Proof Your Podcast Workflow: 6 Essential Strategies for Creators & Agencies · 22 minIs your podcast process secretly draining you? 😰 You’re not alone. In this episode of Behind the Workflow, Simona Costantini and Taly Melo unpack the six critical strategies…
- 006: Why Most Podcast Workflows Fail (And How to Fix Yours for Good) · 26 minStill stitching Trello, Google Forms, and Zapier together to manage your podcast production? It’s costing you more time (and money) than you think. In this episode, we show you…
- New Calendar, Forms, AI Tools, and Production Planner for Podcasters | Northflow Bi-Weekly Marketing Update · 14 minWelcome to the Northflow Bi-Weekly Marketing Update — where we share the latest tools designed to help podcasters save time, simplify workflows, and scale with ease. In this…
- 005: Stop Duct-Taping Your Podcast Workflow: How to Simplify & Scale Without Chaos · 20 minStill stitching Trello, Google Forms, and Zapier together to manage your podcast production? It’s costing you more time (and money) than you think. In this episode, we show you…
- Bi-Weekly Marketing Update: Northflow Platform Overview · 7 minIn this biweekly marketing update, we provide an overview of the Northflow platform, a comprehensive podcast production workspace. Designed to replace multiple tools like…
- 004: How to Manage Multiple Podcasts Without Burnout (or Chaos) · 31 minIn this episode of Behind the Workflow, Simona and Taly dig deep into the glorious chaos of running multiple podcasts—without letting a single ball drop. From disorganized…







